{"id":1460,"date":"2022-01-21T10:43:30","date_gmt":"2022-01-21T09:43:30","guid":{"rendered":"https:\/\/www.ems-help.ch\/docs\/approval-of-employee-reports\/"},"modified":"2026-08-21T16:58:25","modified_gmt":"2026-08-21T14:58:25","password":"","slug":"approval-of-employee-reports","status":"publish","type":"docs","link":"https:\/\/www.ems-help.online\/en\/docs\/approval-of-employee-reports\/","title":{"rendered":"Approval of Employee Reports"},"content":{"rendered":"\n

A supervisor’s approval can also be added if the employee has not yet added one.<\/strong> This makes it possible to finalize the report in the event of unplanned absences. It is also used when the employee does not enter the data themselves. <\/p>\n\n

You can find additional instructions on the approval process for time requests and reports here: Approving Time Requests, Times, and Compensation (ems Web) \u2013 Instructions for Supervisors<\/a><\/p>\n\n

Set Approval<\/h2>\n\n

Approving Multiple Time Entries<\/h3>\n\n

Version X2<\/h4>\n\n

Time Tracking \u2192 <\/strong>Approvals \u2192 Approve Time Entries<\/em><\/p>\n\n

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To approve the report, select the green “check mark.” You must approve each report individually. <\/p>\n\n

The hourglass icon (yellow border) indicates that your employee has already completed the time entry.<\/p>\n\n

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You have the following options for reviewing the data. The middle column shows a summary of the entered values. Compensation documents are displayed if they have been scanned or photographed. If you\u2019d like to view additional information, you can generate various reports directly by clicking the printer icon on the employee\u2019s row. <\/p>\n\n

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The two green ticks represent approvals by the project manager and the supervisor. They only appear for employees with the appropriate authorizations. <\/p>\n\n

Version X3<\/h4>\n\n

Time Tracking \u2192 <\/strong>Approve and Finalize Time Tracking and Compensation<\/em><\/p>\n\n

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The approval list for time entries allows you to:<\/p>\n\n

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  1. to approve the time tracking as a project manager;<\/li>\n\n\n\n
  2. to approve the time entries as a supervisor;<\/li>\n\n\n\n
  3. Reject the time entry, stating the reason (so that the employee can make the necessary corrections)<\/li>\n<\/ol>\n\n

    Reports approved by the employee are marked with a green check mark (4).<\/p>\n\n

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    Approval of Time Entry<\/h3>\n\n

    There are two ways to approve an individual employee’s time entries: <\/p>\n\n

    1. Employee Profile \u2192 Time Tracking tab \u2192 Active Tracking Period \u2192 Three-dot menu \u2192 Approve Time Tracking<\/em><\/p>\n\n

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    2. Time Tracking \u2192 “Daily View” or “Weekly View” tab \u2192 Approval<\/em><\/p>\n\n

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    In both cases, the authorization screen appears. The screen contains the account data as well as the information and warning message about time recording. Time recording can only be released after all errors have been rectified (e.g. time entry not completed, no target hours in the shift plan, etc.). <\/p>\n\n