{"id":1460,"date":"2022-01-21T10:43:30","date_gmt":"2022-01-21T09:43:30","guid":{"rendered":"https:\/\/www.ems-help.ch\/docs\/approval-of-employee-reports\/"},"modified":"2025-05-06T09:27:20","modified_gmt":"2025-05-06T07:27:20","password":"","slug":"approval-of-employee-reports","status":"publish","type":"docs","link":"https:\/\/www.ems-help.online\/en\/docs\/approval-of-employee-reports\/","title":{"rendered":"Release of employee reports"},"content":{"rendered":"\n

A supervisor visa can also be issued if the employee has not yet issued a visa.<\/strong> This allows the report to be completed in the event of unplanned absences. This is also used if the employee does not enter any data themselves.<\/p>\n\n

Further instructions on the approval process for time requests and reports can be found here: Approve time requests, times and compensation (ems Web) – Instructions for line managers<\/a><\/p>\n\n

Set release<\/h2>\n\n

Approval of several time records<\/h3>\n\n

Version X2<\/h4>\n\n

Time recording <\/strong>\u2192 Approvals \u2192 Approve time recordings<\/em><\/p>\n\n

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To release the report, select the green “tick”. You must release each report individually.<\/p>\n\n

The hourglass symbol (yellow frame) indicates that the time recording has already been completed by your employee.<\/p>\n\n

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You have the following options for checking the data. In the middle column you will find a summary of the values entered. Documents relating to compensation are displayed if they have been scanned or photographed. If you would like to view further information, you have the option of printing various reports directly using the printer symbol on the employee line.<\/p>\n\n

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The two green ticks represent approvals by the project manager and the supervisor. They only appear for employees with the appropriate authorizations. <\/p>\n\n

Version X3<\/h4>\n\n

Time recording <\/strong>\u2192 Approve and finalize time recording and compensation<\/em><\/p>\n\n

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The release list for time recording is enabled:<\/p>\n\n

    \n
  1. to release the time recording as project manager;<\/li>\n\n\n\n
  2. to approve time recording as a supervisor;<\/li>\n\n\n\n
  3. reject the time recording, stating the reason (so that the employee can make the necessary corrections)<\/li>\n<\/ol>\n\n

    The reports approved by the employee contain a green tick (4).<\/p>\n\n

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    Release of a time recording<\/h3>\n\n

    There are two ways to approve the time recording of an individual employee: <\/p>\n\n

    1st employee profile \u2192 Time recording tab \u2192 Active recording period \u2192 Three-point menu \u2192 Release time recording<\/em><\/p>\n\n

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    2. time recording \u2192 Daily view or weekly view tab \u2192 Release<\/em><\/p>\n\n

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    The release screen appears in both cases. The screen contains the account data as well as the information and warning message about time recording. Time recording can only be released after all errors have been rectified (e.g. time entry not completed, no target hours in the shift plan, etc.). <\/p>\n\n