{"id":3405,"date":"2023-10-10T10:57:37","date_gmt":"2023-10-10T08:57:37","guid":{"rendered":"https:\/\/www.ems-help.online\/docs\/employee-management\/ems-permissions\/ems-notifications\/"},"modified":"2025-05-06T10:05:50","modified_gmt":"2025-05-06T08:05:50","password":"","slug":"ems-notifications","status":"publish","type":"docs","link":"https:\/\/www.ems-help.online\/en\/docs\/ems-notifications\/","title":{"rendered":"Notifications"},"content":{"rendered":"\n<p>Notifications can be set for each authorization role. Additional information on authorizations can be found here: <a href=\"https:\/\/www.ems-help.online\/docs\/berechtigungen-3\/\" data-type=\"docs\" data-id=\"7233\">Authorizations (General)<\/a> and <a href=\"https:\/\/www.ems-help.online\/docs\/berechtigungen\/\" data-type=\"docs\" data-id=\"3378\">Authorizations for employees<\/a><\/p>\n\n<h2 class=\"wp-block-heading\">Personal and general notifications<\/h2>\n\n<p>A distinction is made between 2 types of notifications:<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Personal<\/strong> notifications &#8211; the notification is only sent to the affected employee\/participant in the role<\/li>\n\n\n\n<li>Notifications <strong>to all employees of the role<\/strong> &#8211; all administrators of the role receive the message<\/li>\n<\/ul>\n\n<h3 class=\"wp-block-heading\"><strong>Personal notifications<\/strong><\/h3>\n\n<ul class=\"wp-block-list\">\n<li>the <strong>time recording <\/strong>of the role administrator (must be released \/ has been rejected \/ information about the created time request). These notifications can be found under <em>Personnel Management \u2192 Time Recording \u2192 Notifications from my own time recording<\/em>. <\/li>\n<\/ul>\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1089\" height=\"164\" src=\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Berecht-Benachricht.jpg\" alt=\"\" class=\"wp-image-7897\" srcset=\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Berecht-Benachricht.jpg 1089w, https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Berecht-Benachricht-300x45.jpg 300w, https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Berecht-Benachricht-1024x154.jpg 1024w, https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Berecht-Benachricht-768x116.jpg 768w, https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Berecht-Benachricht-360x54.jpg 360w\" sizes=\"auto, (max-width: 1089px) 100vw, 1089px\" \/><\/figure>\n\n<p>If you move the cursor to the question mark symbol, the description of the respective notification is displayed.<\/p>\n\n<ul class=\"wp-block-list\">\n<li>Notifications about <strong>my own<\/strong><strong> assignments<\/strong>&#8211; feedback on an assignment is overdue. <em>Personnel management \u2192 Personnel deployment planning\u2192 Notifications about my own assignments<\/em><\/li>\n<\/ul>\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"818\" height=\"169\" src=\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Benachr-Einsatz.jpg\" alt=\"\" class=\"wp-image-6012\" srcset=\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Benachr-Einsatz.jpg 818w, https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Benachr-Einsatz-300x62.jpg 300w, https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Benachr-Einsatz-768x159.jpg 768w\" sizes=\"auto, (max-width: 818px) 100vw, 818px\" \/><\/figure>\n\n<h3 class=\"wp-block-heading\">Notifications to all employees in the role<\/h3>\n\n<p>General notifications affect all employees in the role and are divided according to the role&#8217;s tabs:<\/p>\n\n<ul class=\"wp-block-list\">\n<li>Basic data:\n<ul class=\"wp-block-list\">\n<li>Errors in data exchange with external systems<\/li>\n\n\n\n<li>Error in data transmission from terminals<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>document management:\n<ul class=\"wp-block-list\">\n<li>Document processed from the file storage or a scanner<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Personnel management &#8211; time recording \/ notifications about employees assigned to me:\n<ul class=\"wp-block-list\">\n<li>The time recording has been approved by the employee<\/li>\n\n\n\n<li>Today, an employee&#8217;s time recording must be checked<\/li>\n\n\n\n<li>An employee&#8217;s time recording must be completed today<\/li>\n\n\n\n<li>Time recording entry was not completed<\/li>\n\n\n\n<li>Missing time entry on a working day<\/li>\n\n\n\n<li>The daily overtime exceeds 0.1 hours<\/li>\n\n\n\n<li>A time request requires a control release<\/li>\n\n\n\n<li>A time application must be completed<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Accounting &#8211; Accounts payable:\n<ul class=\"wp-block-list\">\n<li>Receive new vendor invoice by e-mail<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"902\" height=\"411\" src=\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Benachr-Kreditoren.jpg\" alt=\"\" class=\"wp-image-6002\" srcset=\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Benachr-Kreditoren.jpg 902w, https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Benachr-Kreditoren-300x137.jpg 300w, https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Benachr-Kreditoren-768x350.jpg 768w\" sizes=\"auto, (max-width: 902px) 100vw, 902px\" \/><\/figure>\n\n<h2 class=\"wp-block-heading\">Notification by e-mail and internally<\/h2>\n\n<p class=\"has-black-color has-text-color\">Notifications can be sent internally or by e-mail. To do this, activate the corresponding button in the notification:<\/p>\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"261\" height=\"51\" src=\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Berecht-Intern-E-Mail.jpg\" alt=\"\" class=\"wp-image-5996\"\/><\/figure>\n\n<p>The internal messages appear on the start page.<\/p>\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"543\" src=\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Layout-Nachrichten.png\" alt=\"\" class=\"wp-image-5998\" srcset=\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Layout-Nachrichten.png 400w, https:\/\/www.ems-help.online\/wp-content\/uploads\/2023\/10\/Web-Layout-Nachrichten-221x300.png 221w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n\n<h2 class=\"wp-block-heading\">Management of notification texts<\/h2>\n\n<p>The notification templates can be found in the respective menu area: <em>Advanced menu \u2192 Master data \u2192 Text and email templates<\/em>. Here you can view and change existing text templates and create new ones. <\/p>\n\n<p>To edit text templates, you need system administrator rights. All settings are valid for the entire system and are loaded when you log in to the system.<\/p>\n\n<p>You can read more about this here: <a href=\"https:\/\/www.ems-help.online\/docs\/textvorlagen-fuer-benachrichtigungen-emails\/\" data-type=\"docs\" data-id=\"320\">Text templates for notifications (e-mails)<\/a><\/p>\n\n<h2 class=\"wp-block-heading\" id=\"benachrichtigungstypen\">Notification types<\/h2>\n\n<figure class=\"wp-block-table is-style-stripes\"><table><tbody><tr><th>ID<\/th><th>Designation<\/th><th>Processing<\/th><\/tr><tr><td>0001<\/td><td>Personal visa is due today<\/td><td>Batch processing<\/td><\/tr><tr><td>0002<\/td><td>Time request has been processed<\/td><td>Batch processing<\/td><\/tr><tr><td>1001<\/td><td>Time recording entry was not completed<\/td><td>Batch processing<\/td><\/tr><tr><td>1002<\/td><td>Time request requires a control (project manager)<\/td><td>Batch processing<\/td><\/tr><tr><td>1003<\/td><td>Time request must be approved (supervisor)<\/td><td>Batch processing<\/td><\/tr><tr><td>1004<\/td><td>Time recording must be checked today (project manager)<\/td><td>Batch processing<\/td><\/tr><tr><td>1005<\/td><td>Time recording must be completed today (supervisor)<\/td><td>Batch processing<\/td><\/tr><tr><td>1006<\/td><td>Errors in data transmission from data collection terminals<\/td><td>At the event<\/td><\/tr><tr><td>1007<\/td><td>No time recording entry despite target hours<\/td><td>Batch processing<\/td><\/tr><tr><td><\/td><td>*** from version 2.9200.0002<\/td><td><\/td><\/tr><tr><td>1008<\/td><td>The time recording has been approved by the employee<\/td><td>Batch processing<\/td><\/tr><tr><td><\/td><td>*** from version 2.9602.0002<\/td><td><\/td><\/tr><tr><td>1009<\/td><td>The daily overtime exceeds 0.1 hours<\/td><td>Batch processing<\/td><\/tr><tr><td>1010<\/td><td>Errors in data exchange with external systems<\/td><td>At the event<\/td><\/tr><tr><td>1011<\/td><td>A new document has been read in<\/td><td>At the event<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Notifications can be set for each authorization role. Additional information on authorizations can be found here: Authorizations (General) and Authorizations [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center 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