Permissions for manual time entry are managed directly through the permissions settings. This allows you to specify on a per-user or per-role basis whether manual changes are permitted. <\/p>\n\n
Manual entry via the authorization role<\/h3>\n\n
Manual data entry is enabled on a group basis<\/span> via the authorization role (under “Assigned Employees” \u2192 “Manual Data Entry”<\/em> \u2014specifying whose time entries the role administrator is authorized to edit).<\/p>\n\n To enable the manual time entry permission individually<\/span> ,<\/em> go to the employee’s profile \u2192 Time Entry tab \u2192 Permissions for this employee’s time entry:<\/em><\/p>\n\n In many companies, employees are only allowed to clock in and out and enter expenses. However, if a correction is necessary (e.g., missing or incorrect entries), it can still be recorded. However, the change is not applied immediately; it must first be approved. This eliminates the need to laboriously notify a supervisor of every correction, as notifications are sent automatically. <\/p>\n\n Specifically, this means:<\/p>\n\n By default, this option is not enabled, and no permissions are set.<\/p>\n\n In some companies, a distinction is made between time entries and expense reports, which are reviewed and approved by different departments. For example, vacation requests are approved by supervisors, while sick leave and accident reports must be approved by the Human Resources department. In such cases, ems offers the option to distinguish between two types of time entries and reimbursements. <\/p>\n\n Step 1: Assign time and compensation types to Group 1 or Group 2 in the settings.<\/p>\n\n Time Tracking \u2192 Three-dot menu in the upper-right corner \u2192 Settings \u2192 Time Types \u2192 Switch to the old layout \u2192 Time Types tab \u2192 Wage and Time Types section<\/em><\/p>\n\n Time Tracking \u2192 Three-dot menu in the upper-right corner \u2192 Settings \u2192 Compensation Types<\/em><\/p>\n\n Step 2: Enable time and compensation types in the corresponding authorization roles.<\/p>\n\n Employee Management \u2192 Employee List \u2192 Three-dot menu in the upper-right corner \u2192 Users & Permissions \u2192 Permission Roles<\/em><\/p>\n\n Step 3: Assign time and expense categories to specific employees (Role administrators are then authorized to approve the times and expenses of the defined type for the assigned employees).<\/p>\n\n But first, enable the second approval workflow by checking the corresponding checkbox (Employee List \u2192 three-dot menu in the upper-right corner \u2192 Users & Permissions \u2192 relevant permission role \u2192 Human Resources Management tab \u2192 Time Tracking section \u2192 below the list of assigned employees<\/em>).<\/p>\n\n![\"\"](\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2026\/06\/Workflows-1-und-2-1.jpg\")
<\/figure>\n\nManual entry via the employee profile<\/h3>\n\n
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![\"\"](\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2026\/06\/Berecht-1.jpg\")
<\/figure>\n\nWorkflow for Correcting Time and Expense Entries<\/strong><\/h2>\n\n
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![\"\"](\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2026\/06\/Zeit-und-SPesenkorrek.jpg\")
<\/figure>\n\nSeparate Approval of Different Times and Expenses<\/h3>\n\n
![\"\"](\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2026\/06\/1-oder-2.jpg\")
<\/figure>\n\n![\"\"](\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2026\/06\/Spese-11.jpg\")
<\/figure>\n\n![\"\"](\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2026\/06\/Spese-12.jpg\")
<\/figure>\n\n![\"\"](\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2026\/06\/Arten-1024x519.jpg\")
<\/figure>\n\n![\"\"](\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2026\/06\/Zweiter-Workflow.jpg\")
<\/figure>\n\n
![\"\"](\"https:\/\/www.ems-help.online\/wp-content\/uploads\/2026\/06\/Berecht-ZE-1024x457.jpg\")
<\/figure>\n\n