The system supports both the manual setting of breaks based on times (e.g. from 12:00 a.m. to 1:00 p.m.) or the statutory observance of the breaks.
Calculation of the break time
The break time is recorded based on the first and last recorded time, minus the recorded hours.
For example, an employee records from 8:00 a.m. to 9:30 a.m., from 10:00 a.m. to 12:30 p.m. and from 1:00 p.m. to 5:00 p.m.
The attendance time from 8:00 a.m. to 5:00 p.m. = 9 hours
The recorded hours are now deducted from this.
9 hours – 1.5 hrs – 2.5 hrs – 4 hrs = 1 hour break time
Break time tracked or added by rules
If a time type with the setting “Break” exists and it is additionally recorded or added by a rule, it will be added to the calculated break time.
A break time of 3:00 p.m. to 3:15 p.m. will be added to the example above by a rule.
1 hour + 0.25 h = 1.25 hours break time
Automatic break deduction on legal claim
The system can enforce compliance with the statutory breaks. If the legal requirement is not met, the necessary break is automatically booked.
The review takes place over two stages. The first stage checks compliance with the minimum break per day.
| Recorded hrs. | Calculation |
|---|---|
| > 7 hrs. | = 0.5 – biggest break in the day |
The second stage checks the complete break times per day, graduated to the working time (attendance time).
For example, if an employee records from 07:30 – 12:00 and from 12:30 – 17:15, this results in a break time of 0.5 hours for a working time of 9.25 hours.
The system would now increase the break from 0.5 hours to 1 hour.
| Recorded hrs. | Calculation |
|---|---|
| > 10 hrs. | = 1 – pause time |
| > 9.5 hrs ** | = 1 – (10 – recorded hours) – break time |
| > 7.5 hrs. | = 0.5 – pause time |
| > 7.25 hrs ** | = 0.5 – (7.5 – recorded hours) – break time |
| > 5.75 hrs. | = 0.25 – pause time |
| > 5.5 hrs ** | = 0.25 – (5.75 – recorded hours) – break time |
** The system takes into account that the Recorded Hours do not fall under the entitlement. For example, with 9.75 hours of working time, a break deduction of 1 hour would not be correct, since after the break deduction only 8.75 hours were worked, but this in turn would only result in a break deduction of 0.5 hours. In this case, the system would deduct a break of 0.75 hours.