In the case of employees on monthly wages, the hours are matched with shift schedules. The shift schedules contain the target hours per day for the corresponding employee. If a public holiday calendar has been assigned in the shift schedule, the days stored as the public holidays are automatically marked as “work-free”.
Holiday calendar
An unlimited number of holiday calendars can be created in the system. Holiday calendars can be maintained in the settings.
We recommend to take the holidays from the website https://www.feiertagskalender.ch/.
If a holiday is created incorrectly, it is not allowed to correct the entry of the holiday (this will result in this holiday being created by the system on several days). The incorrect holiday should be deleted and a new holiday must be created.
The differentiation of the various types of holidays is not necessary for normal shift schedules. However, the different types can be considered differently in rules. For example, different surcharges are applied in sales for holidays recognized by law or holidays treated as equivalent to Sundays.
Shift schedules (Target hours)
In the same menu item you will also find the settings for the shift schedules. To store a new shift schedule, first enter the master data:
Employment level = Employment level in percent
norm. Daily working time = daily working time in hours
max. Daily working hours = limitation, exceeding leads to an error
norm. Weekly working time = limit value for the distinction between overtime and overtime hours (requires the corresponding setting in the profile)
max. Weekly working hours = Limitation, exceeding leads to an error
Holiday calendar = One of the stored holiday calendars
Then click on “Create shift schedule” and enter the target times.
Special case: Part-time employees
There are two ways to record hours for part-time employees.
- The hours can be distributed exactly to the individual days
- The hours can be spread over the whole week
Both variants have their advantages and disadvantages.
Pre-holidays
In most companies, working hours are reduced by one hour on the day before the holiday. Depending on how the holidays fall and which holidays are recognized in the respective canton, the pre-holidays must be shortened manually. The reduction is made individually for each shift schedule.
To do this, open the shift schedule, click on Pen (Edit record in the list) on the relevant day, change the value in the “Working hours” column and press Plus to save.
After making changes, press Save so that they are not lost.