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Getting Started For Users

6
  • Basic operation of ems Mobile
  • Basic operation ems Web
  • Using time recording
    • Time recording terminals
  • Managing your user account
    • Article favorites
    • Set up and manage user account
    • Personal layout settings

Administration & Settings

13
  • Create checklists
  • Employee and user administration
    • User overview
    • Notifications
    • Create new employee profile
    • Authorizations for employees
    • Store authentications in the ems system
  • System settings
    • Clients / Multiside
    • QR code and NFC for ems Mobile
    • Notifications
    • Text templates for notifications (e-mails)
    • Images, logos and symbols (icons)
  • Importing and exporting data
    • Exporting data
    • Importing data

News, Updates & Technology

24
  • ems licensing
  • Initialize and set up new system
  • New web layout X3
  • Time and data recording terminals
    • Protected: Technical information on terminals
    • Datafox Terminals
    • ems terminals (TT5, MT7)
  • Software installation
    • Infrastructure requirements for the system
    • ems Installation Tool
    • Configure ems Server Tool
    • ems Mobile on the smartphone
    • ems Client
    • Protected: Presentation systems
  • Integrations & interfaces
    • Protected: API for RESSIS / ARVIS
    • User parameters
    • System parameters
    • Public web services
    • Interfaces
    • Protected: API access (Rest web service)
    • Protected: API for SUGB inspection app
    • Mailjet connection (for campaigns)
    • WooCommerce connection
    • 3CX telephone system
    • Set up your own e-mail server
    • Protected: API for ems Pos App

Time Tracking

32
  • Working time recording
    • Record and edit times (ems Mobile)
    • Own hours and vacation balances (ems Web)
    • Release of your own time recording (ems Web)
    • Time recording (ems Web)
    • Break regulation
    • Time recording and time requests via quick panels (ems Web)
    • Hourly and vacation balances (ems Web)
    • Hourly and vacation balances (ems Mobile)
    • Approve time requests, times and compensation (ems Web) – Instructions for line managers
    • Release of time recording (ems Mobile)
    • Warning and error messages during release
    • Release of employee reports
    • Target hours (target timetables / public holidays)
    • Time credits (vacation, flexitime)
    • Visa revocation
    • General warning and error messages
  • Absence management
    • Own hours and vacation balances (ems Web)
    • Break regulation
    • Enter time requests (ems Web)
    • Time recording and time requests via quick panels (ems Web)
    • Hourly and vacation balances (ems Web)
    • Hourly and vacation balances (ems Mobile)
    • Enter and edit time requests (ems Mobile)
    • Approve time requests, times and compensation (ems Web) – Instructions for line managers
    • Target hours (target timetables / public holidays)
    • Error messages during the release of time requests
    • Cancellation of approved time requests
    • Time credits (vacation, flexitime)
    • Release of time requests
  • Bonuses and overtime calculation
    • Time credits (vacation, flexitime)
  • Compensation
    • Record compensation (ems Web)
    • Record and process compensation (ems Mobile)

Customer & Address Management

13
  • Customer management
    • Customer networks
    • Enter new customer address (ems Web)
    • Manage customer addresses
    • Copy customer address
    • Difference between customer groups, properties, authorization roles and relationships
    • Authorization roles for customers
    • 3CX telephone system
    • Importing customer data
    • Mailjet connection (for campaigns)
  • Supplier management
    • Manage supplier addresses
    • Enter and edit supplier address
    • Authorization roles for suppliers
    • Copy supplier address

Orders & Sales

23
  • Quotation creation
    • Create and manage offers
    • Offer settings
  • Order management
    • Shift planning for the customer order (ems Web)
    • Enter new customer order
    • Time and compensation recording for the customer order (ems Web)
    • Order status, billing, order completion
    • Payment plan (recurring invoices)
    • Record material (ems Web)
    • Checklists for the customer order (ems Mobile)
    • Record services (ems Web)
    • Record material (ems Mobile)
    • Time and compensation recording for customer orders (ems Mobile)
    • Processing a customer order (ems Mobile)
    • Authorizations for customer orders
    • Checklists for the customer order (ems Web)
    • Record services (ems Mobile)
    • Completing the customer order (ems Mobile)
    • Create checklists
    • Clearing types
  • Point of Sale (POS) System
    • Process sales orders (via tablet – ems Mobile)
  • Marketing Campaigns
    • Campaign rules
    • Create marketing campaigns
    • Manage marketing campaigns

Procurement & Logistics

8
  • Product & Article Management
    • Special food labeling
    • Article bundles
    • Article variants
    • WooCommerce connection
    • Importing article master data and article prices
    • Manage articles
    • Article types
    • Create and edit articles

Finance & Accounting

6
  • Accounts payable management
    • Receive creditors via e-mail
    • Scan vendor invoices
  • Accounts receivable management
    • External recording (other software)
    • Delete or cancel invoices
    • Take over positions
    • Enter invoices

HR & Payroll

6
  • Employee administration
    • User overview
    • Employee resignation
    • Edit employee profile
    • Create new employee profile
    • Authorizations for employees
  • Payroll
    • Set up and adjust payroll accounting

Planning & Resource Management

5
  • Personnel deployment planning
    • Creating a mission entry
    • Views of resource planning (ems Web)
    • Operations planning overview (ems Mobile)
    • Planning groups
    • Authorizations for resource planning

Document Management & Administration

2
  • Outlook signature
  • Add documents via DragDrop
  • Dokumente
  • News, Updates & Technology
  • Integrations & interfaces
  • System parameters
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System parameters

Ungefähre Lesedauer: 1 min lesedauer

IDData typeTextspec. System
1StringDefault MWSt. Code (input tax)
2StringDefault MWSt. Code (output tax)
3StringDefault and Home Currency
5xxxxxxReservation for Customer Address-System
12xxxxxxReservation for Supply-System
13xxxxxxReservation for Message-System (Ticketing)
14xxxxxxReservation for Opportunity System
15xxxxxxReservation for Customer Order-System
16xxxxxxReservation for Customer Address-System
19xxxReservation Goods Flow
20xxxxxxReservation for Document-System
102StringDefault Language
103StringDefault and Home Country
104StringDefault Timezone (System Time)
2001-2010StringExternal Systems to Portal002
2100StringURL Customer Portal002
2200BooleanExternal Reports with Company-Logo (Offer, Invoice, Supply and Order)
2201BooleanExternal Reports without Company-Address (Offer and Invoice)
2202BooleanExternal Reports Address-Windows right and not left (Offer and Invoice)
5020StringTelsearch Access Key
5041DecimalDefault Delay in Days for Payment
5051BooleanManual Entry external no. Field
5052BooleanExternal Number create automatically
6000StringLink for external Vendor Invoice Workflow002
7000DecimalDelay for auto Time Stamp over ems Client X2 on Software Start
7001DecimalDelay for auto Time Stamp over ems Client X2 on Windows Shutdown
7031BooleanAuto set next period if Manager has Data relased
7051BooleanBlock automatic change to next entry period
7052BooleanRelease with 3 Steps (Control Visum between)
7053BooleanDifferent Time-Span for Expenses (otherwise it is same like Timekeeping)
7054BooleanActivate second release of time requests
7101DateTimeLast complete Sync of Terminals
7501DecimalCreate Firm-Number when unknow Order comes over Datafox Terminal (Number is Template)
8000BooleanCheck customer address is released002
9001IntegerCostType code for downpayment (down payments)
9002IntegerCostType code for proceeds
9003DecimalCostType for Sales Turnover
9051BooleanExternal Create Invoice (Simply Invoice Entry)
9100StringDefault for invoice report (reportname)
9101StringDefault for esr report (reportname)
9151Integer & StringDefault Sort-ID and Groupname for Service (Position-Transfer)
9152Integer & StringDefault Sort-ID and Groupname for Time Records (Position-Transfer)
9153Integer & StringDefault Sort-ID and Groupname for Material (Position-Transfer)
9154DecimalFactor for Material without Sale-Price
10000DecimalCosttype code for debtor
10001DecimalCosttype code for rounding between debtor and other costtype
11000DecimalCosttype code for creditor
11001DecimalCosttype code for rounding between creditor and other costtype
12001BooleanManuel Booking of Supply (without Creditormanagement)
15001IntegerCostType Code for Work in Progress
15011BooleanExternal order number is needed
15301StringOverwrite HeaderText for Report Customer_Order_Analysis_Serviceposition_v001.rpt185
16000IntegerCostType for SALE VAT
16001IntegerCostType for SALE Turnover
17012StringExternal URL for Intranet (incl. parameters)
2000000001String & DateLast Database Change Structure Change & Timestamp of Update
2000000002String & DateLicenses Key & Last Update Check (TimeStamp)
2000000003BooleanAutomatic Adjust License deactivate
2000000011String & DateURL for ems Web & Last Update
2000000012String & DateUrl for ems Mobile & Last Update
2000000013String & DateUrl for ems Connect & Last Update
2000000014String & DateURL for Customer Portal & Last Update
2000010002StringKey for Client Tool
2000020002StringKey for SchochAuftrag Webservice
2000021002StringKey for Public Webservices
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Updated on 6. May 2025
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