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Getting Started For Users

6
  • Basic operation of ems Mobile
  • Basic operation ems Web
  • Using time recording
    • Time recording terminals
  • Managing your user account
    • Article favorites
    • Set up and manage user account
    • Personal layout settings

Administration & Settings

13
  • Create checklists
  • Employee and user administration
    • User overview
    • Notifications
    • Create new employee profile
    • Authorizations for employees
    • Store authentications in the ems system
  • System settings
    • Clients / Multiside
    • QR code and NFC for ems Mobile
    • Notifications
    • Text templates for notifications (e-mails)
    • Images, logos and symbols (icons)
  • Importing and exporting data
    • Exporting data
    • Importing data

News, Updates & Technology

24
  • ems licensing
  • Initialize and set up new system
  • New web layout X3
  • Time and data recording terminals
    • Protected: Technical information on terminals
    • Datafox Terminals
    • ems terminals (TT5, MT7)
  • Software installation
    • Infrastructure requirements for the system
    • ems Installation Tool
    • Configure ems Server Tool
    • ems Mobile on the smartphone
    • ems Client
    • Protected: Presentation systems
  • Integrations & interfaces
    • Protected: API for RESSIS / ARVIS
    • User parameters
    • System parameters
    • Public web services
    • Interfaces
    • Protected: API access (Rest web service)
    • Protected: API for SUGB inspection app
    • Mailjet connection (for campaigns)
    • WooCommerce connection
    • 3CX telephone system
    • Set up your own e-mail server
    • Protected: API for ems Pos App

Time Tracking

32
  • Working time recording
    • Record and edit times (ems Mobile)
    • Own hours and vacation balances (ems Web)
    • Release of your own time recording (ems Web)
    • Time recording (ems Web)
    • Break regulation
    • Time recording and time requests via quick panels (ems Web)
    • Hourly and vacation balances (ems Web)
    • Hourly and vacation balances (ems Mobile)
    • Approve time requests, times and compensation (ems Web) – Instructions for line managers
    • Release of time recording (ems Mobile)
    • Warning and error messages during release
    • Release of employee reports
    • Target hours (target timetables / public holidays)
    • Time credits (vacation, flexitime)
    • Visa revocation
    • General warning and error messages
  • Absence management
    • Own hours and vacation balances (ems Web)
    • Break regulation
    • Enter time requests (ems Web)
    • Time recording and time requests via quick panels (ems Web)
    • Hourly and vacation balances (ems Web)
    • Hourly and vacation balances (ems Mobile)
    • Enter and edit time requests (ems Mobile)
    • Approve time requests, times and compensation (ems Web) – Instructions for line managers
    • Target hours (target timetables / public holidays)
    • Error messages during the release of time requests
    • Cancellation of approved time requests
    • Time credits (vacation, flexitime)
    • Release of time requests
  • Bonuses and overtime calculation
    • Time credits (vacation, flexitime)
  • Compensation
    • Record compensation (ems Web)
    • Record and process compensation (ems Mobile)

Customer & Address Management

13
  • Customer management
    • Customer networks
    • Enter new customer address (ems Web)
    • Manage customer addresses
    • Copy customer address
    • Difference between customer groups, properties, authorization roles and relationships
    • Authorization roles for customers
    • 3CX telephone system
    • Importing customer data
    • Mailjet connection (for campaigns)
  • Supplier management
    • Manage supplier addresses
    • Enter and edit supplier address
    • Authorization roles for suppliers
    • Copy supplier address

Orders & Sales

23
  • Quotation creation
    • Create and manage offers
    • Offer settings
  • Order management
    • Shift planning for the customer order (ems Web)
    • Enter new customer order
    • Time and compensation recording for the customer order (ems Web)
    • Order status, billing, order completion
    • Payment plan (recurring invoices)
    • Record material (ems Web)
    • Checklists for the customer order (ems Mobile)
    • Record services (ems Web)
    • Record material (ems Mobile)
    • Time and compensation recording for customer orders (ems Mobile)
    • Processing a customer order (ems Mobile)
    • Authorizations for customer orders
    • Checklists for the customer order (ems Web)
    • Record services (ems Mobile)
    • Completing the customer order (ems Mobile)
    • Create checklists
    • Clearing types
  • Point of Sale (POS) System
    • Process sales orders (via tablet – ems Mobile)
  • Marketing Campaigns
    • Campaign rules
    • Create marketing campaigns
    • Manage marketing campaigns

Procurement & Logistics

8
  • Product & Article Management
    • Special food labeling
    • Article bundles
    • Article variants
    • WooCommerce connection
    • Importing article master data and article prices
    • Manage articles
    • Article types
    • Create and edit articles

Finance & Accounting

6
  • Accounts payable management
    • Receive creditors via e-mail
    • Scan vendor invoices
  • Accounts receivable management
    • External recording (other software)
    • Delete or cancel invoices
    • Take over positions
    • Enter invoices

HR & Payroll

6
  • Employee administration
    • User overview
    • Employee resignation
    • Edit employee profile
    • Create new employee profile
    • Authorizations for employees
  • Payroll
    • Set up and adjust payroll accounting

Planning & Resource Management

5
  • Personnel deployment planning
    • Creating a mission entry
    • Views of resource planning (ems Web)
    • Operations planning overview (ems Mobile)
    • Planning groups
    • Authorizations for resource planning

Document Management & Administration

2
  • Outlook signature
  • Add documents via DragDrop
  • Dokumente
  • News, Updates & Technology
  • Integrations & interfaces
  • Interfaces
View Categories

Interfaces

Ungefähre Lesedauer: 2 min lesedauer

15SAPSAP HR: Import employee hourly credits
16 SAPSAP HR: Import employee shift plans
80 SAPBilling for reported hours (service contract)
82INTERNCMDB (IT/Fz) Create transfer postings
83INTERNEMS Interface 83
84INTERNProcess EMS and email messages
85INTERNEMS Interface 85
103ADEMS Webservice Import Active Directory User
104ADEMS Webservice Send Mail
163SCHOCHSchoch order control prints
164SCHOCHSchochOrder Post vouchers
165SCHOCHSchochOrder offers
210SAPBDE hours export
211SAPBDE expense export
212SAPImport SAP HR personnel data into EMS
214SAPCreate SAP CO internal orders and edit
219SAPImport SAP IS-U open customer items
221SAPSAP FI EMS orders for K-Workflow export
224SAPSAP FI import of posted K-Workflow documents
227SAPCreate SAP IS-U contract accounts or edit
228SAPCreate SAP IS-U business partner or edit
229SAPCreate SAP IS-U customer documents (invoices)
231SAPSAP CO / COPA Create transfer postings
232PUBLICCompare exchange rates from the Internet
240SAPTransfer SAP vendor master data to EMS
401INTRANETInsider Import employee pictures
601BILoad data into BI system from EMS DB
901EMS PRINTFile storage for new documents
2001-2010FILEDocuments
2011-2020FILEDocuments with barcode
2112NAVISIONNavision project number import
2122DIASProject and work steps import
2510NAVISION (SOAP)Import project numbers
2512NAVISION (SOAP)Import production orders
2522NAVISION (SOAP)Barcode import
3510NAVISION (SOAP)Export project times
3512NAVISION (SOAP)Export production order times
3520NAVISION (SOAP)Export used material
3522NAVISION (SOAP)Export produced units
3122DIASPerformance time export
6001-6005WOOCOMMERCEWooCommerce products (Half Duplex)1 = POS system number
6006-6010 WOOCOMMERCE WooCommerce orders1 = POS system number
6011-6015 WOOCOMMERCE WooCommerce products (ems = master) 1 = POS system number
6016-6020WOOCOMMERCEWooCommerce customers (ems = master)1 = POS system number
2 = Delete not existing in Shop (yes/no)
6021-6025WOOCOMMERCEWooCommerce Reseller Prices1 = POS system number
6101GALAXUSExport product data (Stage 3)1 = POS system number
6111GALAXUSImport order data (incl. shipping orders and subsequent deliveries)0 = Partner number
1 = POS system number
2 = Test instead of Prod
6501-6510EMS PortalSupplier comparison (EAN, Stock)
6601ELDASImport Elda’s article
6901LICENSE SERVERCalibrate billing data
80013CX (telephone system)Query contact details (telephone / email)
10001INTERNGenerate Invoice from Sales
(send to Email from Customer)
10002INTERNGenerate Invoice from Sales
(send to Company Email)
10012INTERNReceivable Accounts To Finance
(Accounts Receivable)
10013INTERNPayable Accounts To Finance
(Accounts Payable)
10014INTERNGoodFlows To Finance
(Accounting merchandise management)
10015INTERNSales To Finance
(cash register system billing)
10021INTERNCalculation of time recording
(UEZ, period change, rules, etc.)
10101INTERNSend email from Cache
10111INTERNSynchronization of Exchange Server
10121INTERNRead out vendor email account0 = drop target
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Updated on 6. May 2025
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